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325 West Gaines Street, Suite 514  ·  Tallahassee, FL 32399-0400  ·  Phone: 850-245-0503  ·  Fax: 850-245-9530

 Request for Proposal (RFP)

Bureau / Office Just Read, Florida! Office
Title Innovative Reading Pilot Program
Specific Funding Authority(ies) 2005 General Appropriation Line Item #87A
Funding Purpose/Priorities The Innovative Reading Pilot Program shall use internet delivered technology to support reading instruction for children in kindergarten through third grade. The program shall be developed using scientifically-based reading research and have the ability to explicitly and systematically differentiate instruction in the key areas of phonemic awareness, phonics, fluency, vocabulary, and comprehension. The program shall have tiered skill teaching cycles. Each cycle shall include teaching skills and skill practices that incorporate reading connected text in decodable books that cumulatively review previously taught skills. The program shall have the ability to assess students prior to each cycle to determine each child’s skill level and the skills to be acquired within the upcoming cycle. The program must provide real-time student assessment reports which are accessible to the teachers via the internet. The program shall be provided at a cost not to exceed $95 per child per year exclusive of professional development training, and shall be implemented by grants administered by the Department of Education in schools in at least one small district, one medium district, and one large district.
Total Funding Amount $1,500,000 (Awards will be made to at least one small district, one medium district, and one large district that are deemed fundable)
Budget Period September 30, 2005 - June 30, 2006
Program Performance Period September 30, 2005 - June 30, 2006
Target Population Kindergarten through third grade students
Eligible Applicant(s) Florida School Districts
Application Due Date Proposals are due in Grants Managementby the close of business September 30, 2005; deadline refers to receipt by DOE and not a postmarked date.  Facsimile and email submissions will not be acceptable.
Contact Persons Cari Miller
Just Read, Florida!
Cari.Miller@fldoe.org
(850) 245-0503

Kynder Crossner
Office of Grants Management
Kynder.Crossner@fldoe.org
(850) 245-0497

General Terms, Assurances and Conditions for Participation in Federal and State Programs

The Department of Education has developed and implemented a document entitled, General Terms, Assurances and Conditions for Participation in Federal and State Programs, to comply with:

  • 34 CFR 76.301 of the Education Department General Administration Regulations (EDGAR) which requires local educational agencies to submit a common assurance for participation in federal programs funded by the U.S. Department of Education;
  • applicable regulations of other Federal agencies; and
  • State regulations and laws pertaining to the expenditure of state funds.

In order to receive funding, applicants must have on file with the Department of Education, Office of the Comptroller, a signed statement by the agency head certifying applicant adherence to these General Assurances for Participation in State or Federal Programs. (View Complete Text)

School Districts, Community Colleges, Universities and State Agencies

The certification of adherence filed with the Department of Education Comptroller’s Office shall remain in effect indefinitely unless a change occurs in federal or state law, or there are other changes in circumstances affecting a term, assurance, or condition; and does not need to be resubmitted with this application.

 


 

Narrative Requirements

 


 

Project Abstract (or Summary)
  • Describe the internet delivered technology program chosen to support reading instruction in kindergarten through third grade.
    • provides a scope and sequence.
    • provides instruction in the five areas of reading: phonemic awareness, phonics, fluency, vocabulary, and comprehension.
    • has the ability to explicitly and systematically differentiate instruction to meet the needs of all students in the five areas of reading.
    • has the ability to screen and progress monitor the students.
    • provides progress monitoring reports which are accessible to the teachers.

Project Need

  • Describe the need for the project and provide back-up data as evidence.

Project Design

  • Describe measurable objectives, activities and timeline.
  • How will the district ensure that the technology program used to support reading instruction in grades K-3 is consistent with scientifically based reading research?
  • How will the technology program in grades K-3 be guided by appropriate assessments in the area of screening and progress monitoring?
    The technology program:
    • provides screening for student placement at the beginning of the year
    • monitors the progress and adjusts instruction according to the needs of students
    • provides specific reading information to the teacher in the progress monitoring reports
  • Provide the ongoing professional development offered to teachers, coaches, and administrators to ensure the technology program is being implemented with fidelity.
    • timeline shows ongoing professional development for all personnel involved
    • specific dates of the professional development offered
    • length of professional development offered
    • who delivers the professional development
    • attendees

Support for Strategic Imperatives

  • Describe how the proposed project will address reading initiatives and incorporate one or more of the Florida State Board of Education (SBE) strategic imperatives.

    URL: http://www.fldoe.org/meetings/2005_01_18/StratPlanDetails.pdf

  • The K-12 Comprehensive Research-Based Reading Plan requires a 90 minute uninterrupted reading block for all elementary students.  How will the technology program chosen be implemented within the 90 minute uninterrupted reading block?  Outside the 90 minute reading block?
    • Within the 90 minute block:

    • setting-reading station/center during differentiated instruction
    • length of time using the technology program-15-30 minutes depending on needs of students
    • Outside the 90 minute reading block:

    • setting
    • length of time using the technology program

Dissemination / Marketing

  • Describe the methods /strategies you will use to disseminate and market information about the project to appropriate populations.

Evaluation

  • Describe the method(s) for evaluating the project.
  • How will implementation of the technology program be monitored at the district, school, and teacher level to ensure it is being implemented with fidelity and supplementing instruction rather than supplanting it?

Budget

  • Present a budget that reflects objectives and proposed costs of the project.  (The technology program shall be provided at a cost not to exceed $95 per child per year exclusive of professional development training).

 


 

Scoring Criteria

 


 

Project Abstract (or Summary)

  • The technology program:
    • provides a scope and sequence.
    • provides instruction in the five areas of reading: phonemic awareness, phonics, fluency, vocabulary, and comprehension.
    • has the ability to explicitly and systematically differentiate instruction to meet the needs of all students in the five areas of reading.
    • has the ability to screen and progress monitor the students.
    • provides progress monitoring reports which are accessible to the teachers.

    • (10 points)

Project Need

  • Need for the project is feasible and supported with proven data. (12 Points)

Project Design

  • Project objectives are measurable, achievable, and are aligned with project need; activities are aligned with objectives; and the timeline is feasible. (5 Points)
  • The technology program:
    • has evidence that it was developed using scientifically-based reading research.

    • (10 Points)
  •  The technology program:
    • provides screening for student placement at the beginning of the year
    • monitors the progress and adjusts instruction according to the needs of students
    • provides specific reading information to the teacher in the progress monitoring reports

    • (12 Points)
  • Provides high quality ongoing professional development to teachers, coaches, and administrators to ensure the technology program chosen is being implemented with fidelity.
    • timeline shows ongoing professional development for all personnel involved
    • specific dates of the professional development offered
    • length of professional development offered
    • who delivers the professional development
    • attendees

    • (10 Points)

Support for Strategic Imperatives

  • Project clearly and feasibly addresses reading initiatives and incorporates one or more of the Florida State Board of Education (SBE) strategic imperatives (PDF) in an effective manner.

  • (5 Points)
  • Implementation of the technology program clearly reflects the requirements of the 90 minute uninterrupted reading block.

  • Within the 90 minute block:
    • setting-reading station/center during differentiated instruction
    • length of time using the technology program-15-30 minutes depending on needs of students
    If applicant chooses to implement the technology program outside the 90 minute reading block the following should be described in detail:
    • setting
    • length of time using the technology program

    • (12 Points)

Dissemination / Marketing

  • Methods/strategies to disseminate and market information about the project are thorough and effective. (2 Points)

Evaluation

  • Evaluation methods are comprehensive and likely to be effective. (5 Points)
  • It is clearly demonstrated that the technology program will be monitored at the district, school, and teacher level to ensure it is being implemented with fidelity and supplementing instruction rather than supplanting it. (12 Points)

Budget

  • Project budget presents items that are realistic, appropriate, and clearly reflect proposed project objectives.  (The technology program is provided at a cost not to exceed $95 per child per year exclusive of professional development training). (5 Points)

 


 

Reporting Outcomes

 


 

Outcomes will be reported through quarterly reports

To receive electronic funding, districts must agree to submit quarterly reports electronically consisting of the following information plus any other pertinent information.  Reports will be due on or before January 1, 2006; April 1, 2006; and July 1, 2006.

  • Implementation status to date (i.e. order and purchase of training materials, implementation of technology program, etc.)
  • Dates of required professional development held for teachers, coaches, and administrators,  and the number in attendance
  • A list of topics addressed in the professional development conducted
  • Status of student achievement to date
  • Successes and concerns
  • Any other pertinent information

 


 

Funding Method

 


 

Quarterly Advance to Public Entity - For quarterly advances of non-federal funding to state agencies and LEAs made in accordance within the authority of the General Appropriations Act.  Expenditures must be documented and reported to DOE at the end of the project period.  If audited, the recipient must have expenditure detail documentation supporting the requested advances.

 


 

Notice of Intent to Apply

 


 

The due date to notify the contact person of intent-to-apply is September 15, 2005.  Send the notification by e-mail or fax and include an e-mail address.  Providing the intent-to-apply is not required for an application to be considered, but assists the applicant by assuring receipt of answers to frequently asked questions and competition updates.  Conversely, eligible organizations which file an intent-to-apply are not required to apply.

 


 

Method of Answering Frequently Asked Questions or Providing Changes or Addenda

 


 

Frequently asked questions will be posted weekly under the Innovative Reading Pilot Program Request for Proposal on the Just Read, Florida! website at www.justreadflorida.com.  Please send any questions to Cari.Miller@fldoe.org or call (850) 245-0503.  The last date that questions will be answered is September 22, 2005.

 


 

Conditions for Acceptance

 


 

  1. Application is received within DOE by the close of business on the due date.
  2. Application includes required forms: DOE 101-Budget Narrative and DOE 100A -Application
  3. All required forms have original signatures by authorized entity
  4. Application must be submitted to:
      Office of Grants Management
      Florida Department of Education
      325 W. Gaines Street, Room 344
      Tallahassee, Florida  32399-0400

NOTE: Applications signed by officials other than the appropriate agency head identified above must have a letter signed by the agency head, or documentation citing action of the governing body delegating authority to the person to sign on behalf of said official. Attach the letter or documentation to the DOE 100A when the application is submitted.

 


 

Method of Review

 


 

The staff of the Just Read, Florida! Office will convene a committee including representation from the Department of Education, Florida Center for Reading Research (FCRR), and Reading First Professional Development (RFPD) at UCF, to review district applications to ensure that there is focus on student achievement and scientifically based reading research.  All Florida districts are eligible to apply for the Innovative Reading Program grants.